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Show Terms and Conditions
Last updated: January 16, 2024.
Definitions
Show Management –Frshminds Inc DBA OPENMINDS Expo.
Show – Any event produced and/or managed by Frshminds Inc and related subsidiaries.
Show Attendee – Any individual attending the Show, in any capacity, including but not limited to in-person and virtually/digitally.
Show Credentials – Badge or digital login information provided to Show Attendee permitting access to the Show.
Show Attendee understands, acknowledges, and accepts the Terms and Conditions set forth herein. Show Attendee further understands, acknowledges, and accepts that violating any of these terms may result in immediate removal from the Show without the possibility of re-entry or refund.
Liability Waiver
By registering for and participating in the Show, you hereby warrant and represent that you are age 19 or above and freely waive, release from liability, assume all risks, and covenant not to sue Show Management, its affiliates, employees, board members, agents, vendors, contractors, or volunteers for any expense, loss, damage, personal injury, including loss of life, illness, including but not limited to COVID-19, disability, property damage, property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the Show. This Liability Waiver and Release is specifically binding upon your heirs and assigns and is knowingly given
General
- Show Management reserves the right to accept, reject or prohibit registration for, or attendance at, the Show at any time for any reason
- Exhibitors and Sponsors at the Show may utilize badge scanning to follow up with Show Attendees after the show. Please be aware that by permitting an exhibitor/sponsor to scan your badge, your contact information including address, email, and phone will be shared with the exhibitor/sponsor, and the Show will no longer be in control of how your information is used. Additionally, some show sponsors and exhibitors will be provided with access to our optin mailing list. Questions or concerns? Email support@frshminds.com
- Solicitation, demonstration, or distribution of promotional materials, products, and services is prohibited unless Show Attendee has executed an exhibitor contract with Show Management
- Federal, provincial/state and local laws regarding medical and adult-use/recreational cannabis notwithstanding, Show Attendee understands that use, possession, and/or distribution of products containing any amount of THC, including but not limited to flower, edibles, concentrates, beverages, topicals, and vaporizers, as well as all Delta-8 and Delta-9 products as well as controlled substances covered under the Controlled Drugs and Substances Act of 1996, is prohibited.Smoking and vaping of tobacco products is only allowed in designated areas.
- Show Management is committed to a policy of non-discrimination at the Show and does not tolerate conduct that harasses, threatens, intimidates, or coerces another participant at the Show, including actions based on race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, sexual orientation, or military status.
- Firearms, weapons, weapon replicas, ammunition, and other dangerous or hazardous devices or substances are prohibited at the Show.
- Smoking and vaping of tobacco products is only allowed in designated areas.
- No one under the age of 19 is permitted to attend the Show.
Cancellation Policy
- Promo codes are not valid for prior purchases.
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Any and all ticket sales are final and non-refundable. This includes all tickets and passes of any kind, without exception. - Refunds will be granted only in the event of government travel restrictions/mandates due to epidemic or disease outbreak, visa denial, documented bereavement, military, or medical leave and/or Force Majeure. A USD$25 processing fee will apply.
- Refund requests must be submitted no later than thirty (30) days after the last official day of the Show and must include documentation if citing visa denial, bereavement, military, or medical reason
Show Credentials
- Show Attendee must appear in person and present a valid government-issued photo ID that matches the name used to register for the Show to receive their Show Credentials.
- Show Attendee must appear in person and present a valid government-issued photo ID that matches the name used to register for the Show to receive their Show Credentials
- Show Credentials may require a photo of the Show Attendee. Photos may be uploaded in advance upon registering or will be taken onsite before Show Credentials are issued. Uploaded photos should be recent (within the last 6 months) and display a frontal view with your face clearly visible (not hats or sunglasses). Avatars, Memojis or other digitally created images are not permitted. Show Management reserves the right to reject any uploaded photo and require the registrant to have their photo taken onsite prior to issuing Show Credentials
- Show Credentials must always be displayed on Show Attendee’s front torso.
- Show Attendee is prohibited from passing show credentials to another individual for use to access any part of the Show.
- Violation of this policy will result in confiscation and deactivation of Show Attendee’s show credential and removal from the Show without refund.
- Show Management reserves the right to require Show Attendee to present photo ID matching their Show Credential at any time.
- Replacement Show Credentials are available for individuals who have not been removed for violating the Show’s Terms and Conditions as described herein. A service charge of USD$100 will apply. Show Attendee must present photo ID matching the original registration information. Show Management will deactivate the original Show Credential. Show Attendee assumes the risk of missing Show activities while Show Management verifies identity and reprints the replacement Show Credential
Photographs/Videography
- Show Management may capture Show Attendee’s image on video or in photos. Show Management shall have the right in perpetuity to use Show Attendee’s name, image, and likeness in connection with the Show. Show Management is permitted, although not obligated, to include Badge/Personal Login Recipient’s name as a credit in connection with the image.
- Show Management may capture Show Attendee’s image on video or in photos. Show Management shall have the right in perpetuity to use Show Attendee’s name, image, and likeness in connection with the Show. Show Management is permitted, although not obligated, to include Badge/Personal Login Recipient’s name as a credit in connection with the image.
- Show Attendee hereby grants Show Management and Show Management’s assigns, licensees, and successors the right to use candid group photos or videos without securing additional permission.
- Show Attendee releases Show Management and Show Management’s assigns, licensees, and successors from any claims that may arise regarding the use of my image, including any claims of defamation, invasion of privacy, or infringement of moral rights, rights of publicity, or copyright.
- -Photography and videography during any speaker session is prohibited unless the photographer or videographer is a member of the media and has the appropriate Show Credentials. Digitally copying, downloading, re-producing, or recording any Show content, including any speaker session, is prohibited.
Health and Safety
- Attendee expressly agrees to fully comply with applicable Health Canada, provincial and local health official guidelines relating to COVID-19 and all current health and safety measures and protocols required by Show Management and the venue for attendance at the Show. If needed, Show Management will have limited face masks available for those attendees who do not bring their own masks to the event.
- Show Management reserves the right to remove any attendee from the event for failure to adhere to the required COVID-19 health and safety measures and other health and safety protocols for attendance at the event.
Code of Conduct. - Discriminatory, offensive, threatening, or harassing behavior or language is strictly prohibited. Offensive and/or threatening comments regarding race, sexual orientation, gender identity, religion, age, and disability will not be tolerated and are grounds for removal.
- Any non-sponsor or non-exhibitor related sales pitches, “suit-casing” or related activity within the online platform is prohibited. Any unapproved sales communication is subject to removal.
- Any improper remarks, advancements and/or stalking of fellow Show Attendees is prohibited.
- Nudity is prohibited.
- Show Management reserves the right to remove any communication from the platform that is deemed offensive, threatening, or in violation of conference policies.
- Any Show Attendee who violates this Event Code of Conduct will immediately have their access revoked without possibility of a refund.
If you witness or are the subject of harassment or inappropriate behavior, please contact Customer Service at support@frshminds.com
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Frshminds Inc d/b/a THE OPEN:MINDS EXPO, 5 Olive Ave, Toronto, Ontario, M6G 1T7